People: The Planning Center Hub

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Planning Center People is the hub for all Planning Center apps. It houses all contact information and even tracks activity happening in other applications.

The People app stores all information about people in your organization, and this information can be accessed through your other applications. If you can't find what you're looking for, it might be in another app. Check out some features of our other apps below.

Explore Other Apps
Check-Ins

Most first impressions happen when a parent checks their child into their class. We want that experience to be fast, friendly, and secure, so here are some features we use to ensure the best experience:

  • We have three different types of stations, accessible on Windows, Mac, iOS, or Android devices:
    1. Manned: a volunteer can type in a name to pull up the household.
    2. Self: a parent can use a phone number, barcode, or mobile pass to check in their child or children.
    3. Roster: a volunteer can check off attendance like a roll call sheet.
  • Our labels are customizable and can print from a station to a Dymo, Zebra, Citizen, or Brother Printer.
  • We show real-time updates when people check in, and those check-ins break down per time or room, allowing you to create a detailed report.
  • If you don't need specific names for attendance, you can track numbers by using Headcounts, which comes with any plan, even the free one.
Groups

Managing small groups with spreadsheets is a pain. Our Group management app is simple and flexible for your church to streamline how you organize, manage, and support your groups or classes.

Group Leaders and Administrators can manage group settings, post events, share files, and respond to people who request to join a group. Group Leaders can easily take attendance and receive a reminder email just before the event starts.

People can access groups from the Group Directory, which lists all the groups in group types and allows groups to be filtered based on their properties. Find out what kinds of groups there are and when and where groups meet from a Group Page.

Your Group Directory is created for you when you choose your subdomain at signup. We've even added some group types, properties, and groups for you to explore when you sign up!

Giving

People like to give in their own way: cash, check, credit card, bank transfer, Apple Pay, text message--any way they can think of! Our Giving app helps people give in their own way while you track those donations in the best way.

Giving Administrators have access to the dashboard, which shows them an overview of donations for the time frame of their choosing. They can count money in batches--and use a check reader to make it quicker. Then, they can have receipts automatically send to donors, and, when it's time, they can send giving statements with just a couple clicks.

Using a link from your website, donors can easily give to any fund and even see their giving history or set up recurring payments.

Registrations

Today's plans are tomorrow's events, and when you create an event, you can immediately make the event available for people to register!

When a person registers for an event, they can choose their attendee type as well as any other activity or item they'd like to add. Include questions and links to forms on the registration in order to get all the information you need for your event.

On the Admin side, manage payments by offering discounts and scholarships then assign people to specific teams or places to keep your attendees organized. Send balance and form reminder emails to ensure all people are ready to attend your event!

Resources

Prevent double-bookings and conflicts by keeping track of when and how your facilities are being used. Help your Facilities Manager, Maintenance Crew, and Department Heads stay in the know!

Resources works based on the amount of information you put in it: if you add all your rooms and resources, event owners can easily request those items. 

Approval Groups and Conflict Resolvers decide which events have priority by approving requests for rooms and resources, and once events are approved, they can be displayed in calendars and on kiosks. Use a public tag in Resources to create a calendar to post on your website.

Services

Planning and scheduling services are much smoother when you can do it all from one place!

Using your church's current schedule, set up your first plan complete with service times and any other times your teams need to attend. Then, add all the information to your plan, including any songs or media you'll use during the service as well as transitional moments. Add notes for people to know how to keep the service on track.

Schedule any teams to that plan, putting them in specific positions, and assigning them to the appropriate times, then send them an email notifying them of their schedule.

When the time of your church service comes, follow the plan with a printed report or directly from your mobile device, where you can keep track of the time and communicate with others during that service.

Music Stand

If you're subscribed to Services and are using digital chord and vocal charts, stop printing chord charts! Save paper and encourage team members to learn their music right from their mobile device.

Listen to the song and play it from the same device, making annotations to share with the team.

When your church service starts, use the metronome and link band members' devices together for them to follow along on the same page.

To get to another application, click People in the upper left of the app and choose another application to view.

switch accounts

If you're on a profile, you'll be taken to that person's profile in the app you choose. 

If you don't see the application you want, it could be because your church isn't subscribed to that app, or you don't have permissions to access it. Contact your Organization Administrator to find the answer to either issue.

Although People is the hub of applications, it cannot do what other applications can do. If you're looking to make a change in People and can't find it, expand some of the topics below to find how to make those changes.

Assign a Barcode to a Person

Barcodes are used to check in a person at a station with a scanner. They are stored in Check-Ins and can be assigned from a station.

If you know of a specific barcode you want to add to a person's profile, go to their profile and click Barcodes.

barcode

You can also import barcodes to assign to profiles by importing a CSV file with barcodes in the file.

Schedule Household Members Together

Households are great for keeping family members together, and that includes when they're scheduled to serve.

In order for household members to be scheduled to serve at the same time, change the preferences on their profile in Services.

If you don't see other people in the Preferences section, make sure they are in a household.

View Donations to a Fund

When you visit a person's profile in People, you can't see any details about their giving. But, if you're a GIving Administrator, you can switch to a person's profile in Giving to see their giving history, including the funds they've given to.

switch profiles to see giving

From a person's giving profile, you can also send statements, change payment methods, and much more.

If you wat to see all the donations given to a fund, go to the Donations List, where you can filter donations to show the amount given to any fund.

Click a donation to view more information about it.

Create Group Leaders

Group Leaders are people who have permissions in Groups. They don't automatically have permissions in People.

Group Leaders can make changes to group information and add or remove members, based on the permissions in Settings.

To make someone a Group Leader, go to the Members tab of the group and click the Action dropdown next to the person's name. Choose Make leader from that list, which will prompt you to notify them by email.

Once you've assigned some group leaders, create a list to find all of them and send them an email

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